Terms for booking -
Our Policies
Our Staff can be reached via phone (call or text) 941-253-6545 Jenee Hall, Owner
This is an outdoor event that could be effected by weather and other factors.​
All deposits and payments are non-refundable (unless you receive an official cancelation notice from our staff in writing prior to setup)
We charge $50 per change to original order once deposit is received plus any fees for new service.
Final payment (balance) due 5 days prior to all events.
The company claims no responsibility for personal injury, personal property theft or damage.
Date changes must be requested in writing at least 48 hrs. prior and client will be charged $50 date change fee as well as any other additional fees associated with change in date for our staff if new date is available.
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RAIN-Alternate Locations:
Our team does it's very best to move your picnic to a new date or location if rain is a concern.
Most picnics take 1.5 hrs. or more to complete setup.
Once setup begins it can not be moved to alternate location.
Our staff can not predict weather conditions.
No rain checks if it rains during picnic setup or your planned picnic timeslot or setup period
(and you did not request alternate date or indoor location prior to setup).
If you choose to have us setup and it rains you do not receive a refund period.
If it looks like rain 20% chance or more AM check day or you may cancel (you must request in writing) and
receive total minus deposit-food costs-staff fees-hard costs, specialty items as determined by the company.
It is your responsibility as the client to check weather and communicate any concerns with staff
BEFORE setup begins. Staff can be reached at 941-253-6545 call or text
You may also choose a location indoors within 10 min. drive from picnic site for setup instead of canceling (if setup has not begun).
We do not cancel due to wind-cold-red tide-client no show (client inability to access location).
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Alternate location wedding: Must notify our staff a minimum of 4 hrs. prior to start time: 941-253-6545
Once wedding setup has begun it can not be moved.
Food:
Not all food is covered when placed (you must request this).
Food items are placed and event is complete a minimum of 30 minutes prior to start time to allow our team
to photography the picnic and ensure you are not arriving to an incomplete party.
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Sandy Toes Luxury beach Picnics is NOT a catering company!
We are party rentals only and get your food from other licensed sources.
We do NOT prepare cooked foods.
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We make every attempt to provide food choices as listed on your order.
Substitutions may occur due to availability of items requested.
All allergies must be listed when inquiring and are given to third party food provider.
Food is purchased by a 3rd party and our staff is not responsible for food once your picnic starts
(if you walk away from your picnic and leave food uncovered birds will likely eat it) no feeding birds-no food refunds given no exceptions.
Staff can not guarantee food coverage or protection from rain or other elements.
Reusable ice is often used and not for consumption and should not be placed in glasses to avoid choking.
Client must request food to be moved to alternate location BEFORE setup begins if weather is a concern for them.
Booking Time Slot:
Our staff can not guarantee any level of privacy or accessibility at any location.
Event placement in proximity to the water is determined by setup crew. Picnics can not be moved.
Your event takes place during the time agreed upon.
You may not access picnic area for photos-placement f personal items or any other reason before start time
unless our staff communicates to you that we are ready early and you may enjoy the additional time at no charge.
If you fail to arrive on time your event is not extended to cover your lost time. Options to extend are available at times-please ask staff)
If the original location agreed upon is not accessible (as determined by our staff) an alternate location will be chosen by our staff
and communicated to the client as quickly as possible.
If for some reason the location you chose is not accessible or roadways are closed in the vicinity
an alternative location will be chosen by us and shared with you asap!
We can NOT guarantee shade due to windy conditions. Also,
keep in mind the sun is moving and shaded areas will change as time passes.
Due to Turtle season May 1st - Oct 31st (no lighting provided on beach 1 hr. post sunset) per local ordinances.
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Personal Items:
The company is not responsible for any items you bring to your beach picnic.
You must remove all items you bring to the event (trash-bottles-personal items alcohol)
The company makes no claims about the safety of any of our rented items.
